How To Download All Emails From Gmail

October 25, 2018 | Blog

For whatever reason, you may want to export all your data from your Gmail account. Either you’re deleting this email account, or you just want a hard copy for record keeping purposes. Regardless of the reason, we will show you how to download emails, and other data, from Gmail.

Select What You Want To Download

  1. You’ll need to log into your Gmail account
  2. Head to the ‘Download your data‘ page. Here you’ll be able to select all the products to be included in your download.
  3. All the products will be ‘Selected’ by default. If you want to start fresh, click ‘Select None‘.
  4. Scroll down, find ‘Mail‘ and select it
  5. Choose to ‘Include all of your mail‘ or ‘Select labels
  6. IF you’re ‘Selecting labels‘ you can choose from things like Drafts, Inbox, Chat, Spam, Imported, and so much more.

Choose The File Type

  1. Decide if you want to download your archive or save it in the cloud.
  2. Select .zip or .tgz
  3. Select between 1GB and 50GB for your archive size

How Do You Want It Delivered?

Regardless of your preference for delivery, Gmail will send you a link that can be used to download data to your personal device. Gmail will give you one week to use this link to receive the archive. Other options include:

  • Add to Drive
  • Add to Dropbox
  • Add to Microsoft OneDrive
  • Add to Box

After all of this is complete you will now have a copy of your current Gmail data. You’ll have to repeat this process in the future if you need an updated archive, as it will not update on its own.


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